OutTrak Mobile Waste Software

OutTrak waste applications are customized to suit your way of doing business and can be easily configured. The big opportunity is using this technology is the removal of paperwork from the process allowing your drivers to get more work done, for the office to capture and bill appropriately for that work.

Eliminate Paperwork

OutTrak is guaranteed to reduce accounting discrepancies and eliminate paperwork. Drivers can view their orders on the handheld device and capture customer signatures electronically. As the driver completes their orders the ERP/Accounts package system is automatically updated. There is also a PDF copy of each order docket sent to the online dashboard. Office staff can batch all PDF’s for a particular customer and email them instead of having to search files to retrieve the dockets.

Skips Application

Besides sending the jobs to the hand held for those involved in skip hire OutTrak allows the business to manage deliveries, collections, repositions and exchanges. The driver can capture the serial number or barcode of the skip using the barcode scanner or typing it in and this is then communicated to the weigh bridge at base so that when the truck arrives the weights serial numbers are known. It eliminates all manual input and there is no printing or dockets involved. PDF’s of the tickets are then automatically created back at the Head office 30 seconds after a job has been completed.

REL Application

The bin number that they will be collecting the waste from will be scanned in using the handheld barcode scanner.
They will also have the option to key the number in manually.
They also have to key in the weight of the waste that they are collecting into the weight field.
This will be in TONS. The job number will have a starting prefix and this means that this job will only ever have the same bin type.
If it is the same customer but a different bin type then it must be a separate job and a new job number.
The bin attached to the job will have an add button on the screen.
This will allow the user to select how many more bins of the same type to add to the job.
When the add button is clicked the number of same bin type will increase by 1.
The driver will have the option to add in a new bin to the customer ( the new bin added can only be the same bin type as the order ).
If they add a new bin they then key in the weight, bin number etc….
It will then total up this amount of weight and send it back to the ERP.

Waste Oil Application

When the driver selects the button for Jobs he gets a list of the customer names in the order sent down from the ERP system.
A driver processes a job by selecting the customer by touching the name and then selecting the accept button.
The driver then will see the following customer details: code, address, telephone number,time, order and any additional notes.
There will be a button called Wasted Journey.
They will have to key in the weight (tonnage rate) of the waste that they are collecting into the weight field. This will always be in KG’s.
This weight will be sent back to the ERP system so that the ERP can then calculate the pricing for each job done.
Alternatively a job can be sent down as a cash (flat rate) customer. This will work similar to the normal jobs and will be sent back to the the ERP Cash account and then it can calculate the pricing.
The drivers will then have to type in how many hours they have spent on that customer’s site.
They will have the option to type in the hours and the minutes (hourly rate).
A new field will need to be created in the ERP to accommodate price calculation for this rate.
In the event of an out of hours call, the driver can select Create Job and assign an order to an existing customer. In the event it is a new customer, a cash account can be selected.
The driver then has the Signature screen where the customer has to sign.

Shredding Application

A driver processes a job by selecting the customer by touching the name and selecting the accept button.
The driver will see the following customer details: code, address, telephone number , time, order.
They have to key in the weight of the waste that they are collecting into the weight field.
This will always be in KG’s.
This weight will be sent back to the the ERP system so that the ERP can then calculate the pricing for each job done.
A job can be sent down as a cash customer and it will work similar to the normal jobs and be sent back to the ERP to the Cash account and the ERP can then calculate the pricing.
The driver then has the customer Signature screen where the customer has to sign.
“Payments can be taken by cash or cheque.
The account balance can be seen if the driver selects the button for Account status.”
The Drivers will then have to type in how many hours they have spent on that customers site.
They will have the option to type in the hours and the minutes.

Domestics Application

When the driver selects the button for Jobs he gets a list of the customer names in the order sent down from the ERP system.
The driver processes a job by selecting the customer by touching the name and selecting the accept button.
The driver will see the customer details: e.g. code, address, telephone number , time, order.
The driver can do a bin delivery, bin returns, bin collections, bin creation and wasted journey.
There is a facility to display memo notes on the job and the facility for the driver to put a comment on each job.
Bin transactions are completed via RFID.
Tags embedded in the bins are scanned via an RFID scanner attachement on the handheld.
GPS location is recorded throughout the day and transaction points flagged.
The camera on the handheld is available to record images and store to the job file.
The driver then has the customer signature screen where the customer has to sign.