OutTrak Mobile Dairy Software

OutTrak Mobile handheld Software for the Dairy Industry

“Improvements across milk distribution, payments, stock control and a reduction in time spent processing invoices and dockets within the liquid milk division has resulted in reduced costs, improved customer service and increased margins”.
James Casey, Head Of Systems & IT Centenary Thurles Co-Op

Dairy Handheld Features

> Big Button Easy to Use Interface
> Multiple company and suppliers supported
> Full Inspection Capture on the handheld
> Pre Orders and Routes / Rounds
> Capture signatures
> Full Stock Control
> Full Order History
> Full Traceability with Trollies
> Bluetooth Printing
> Capture Cheques and Cash and lodgements
> Print Deliveries, Invoices and returns
> Barcode Scanning
> Print multiple suppliers Dockets on 1 Printer
> 2 way messaging from handheld to Dashboard
> Full End of Day Procedure with Reports
> Real-time visibility of Drivers using Web Dashboard
> Handheld and Docket tracking using GPS
> Driver Trail of Route taken on daily basis

Office Features

The Office access can be configured per depot per region or whatever will work best for your business. Access gives a complete picture of the drivers tour as he goes about his days business. You can access his on-board stock, send him new orders or swap orders to another driver. Used for day to day productivity improvements the dashboard works for the sales office, operations & transport and of course finace all have complete transparency.

From the day you start to use OutTrak all transaction details can be accessed through the calendar function. This allows accounts people to check back quickly for delivery information or driver activity for a particular date reconciling stocks or customer queries in minutes.

Payments

Outtrak allows the driver to take payments while on the road from the customers and allocate those payments either against the Invoice or the customer account. The driver can also just collect a cheque and issue the customer with a cash receipt.

We have facilities to take customer credit card details on the hand held for processing later at head office. We recommend that all approvals happen in the office not out on the road. We have a sum check on the CC number to help remove errors in taking the number down.

Signature Capture

Full signature capture is available throughout the application. For capturing the customer signature at the point of delivery, creating an electronic POD that can then be distributed as required within minutes of the delivery. The POD is saved as a PDF and can be linked directly to the invoice in the ERP for easy retrieval at a later date. No more rooting in boxes or filing systems its all available at the click of a mouse.

Internally most businesses use it first thing in the morning for the drivers doing their vehicle inspection and signing off on their end of day transaction summery.

Dairy Customers using OutTrak

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